Deerfield Village Website Policies
Website
The Deerfield Village Community Association maintains a Web site to provide information for residents in keeping with the articles of incorporation, which state that Deerfield Village is a non-profit corporation organized exclusively for civic, educational and recreational purposes.
The site is currently maintained by a resident volunteering as Webmaster. The following guidelines apply to the Web site:
The Web site is maintained to provide information to residents of Deerfield Village that is relevant to the services, safety, security and activities available to all residents of Deerfield.
The Community Services Committee has oversight for the Deerfield Web site, and the Webmaster is a member of the Community Services Committee. The Deerfield Village Board of Trustees approves the Web site policies, as proposed by the Community Services Committee.
Each section on the Web site will have an owner that takes responsibility for the content of that section. Owners are defined as the Deerfield Board, the office manager, and standing committees.
All information posted to the Web site, other than updates to existing information or previously approved notices, must be approved through the Deerfield manager’s office.
Information that promotes business ventures, political or religious creeds or opinions, or activities not related to Deerfield Village will not be posted on the Web site.
Advertising will not be allowed on the Web site. Advertising is available in the Deerfield Village News monthly newsletter, which is posted on the Web site.
Information on the homepage will be posted until it is no longer timely or until no longer relevant to residents. Information will be removed after 30 days unless it is re-submitted to the office manager.
Information in other sections should be updated by the responsible parties as often as possible to keep the information fresh and relevant. Updates should be done on at least a monthly or annual basis, depending on the type of information.
Some committees may have access to administrative rights on the Web site in order to keep the most up-to-date information posted regarding their sections of the Web site. Any committee that would like to obtain administrative rights to the their portion of the site must submit a request to the Community Services Committee.
The Webmaster may make determinations on the timeliness and appropriateness of information as stated in the guidelines, and may remove it when no longer relevant or when it meets the previously stated guidelines on length of time for posting.
The content of the entire Web site will be reviewed by the Community Services Committee on at least an annual basis for relevance of content and to ensure the site is providing information that residents need to maintain safety, security and quality of life in Deerfield.
(posted 10/05/09)
Email Blasts
Blast emails may be sent to residents to provide information that is time-sensitive and important to the safety, security or quality of life in Deerfield, in keeping with the neighborhood’s articles of incorporation, which state that Deerfield Village is a non-profit corporation organized exclusively for civic, educational and recreational purposes. Emails will be sent to all residents who have provided a current email address to the office manager. The following guidelines will apply:
All information for emails must be submitted to and approved by the Deerfield office manager. The office manager will instruct the Deerfield Webmaster to distribute the email.
Blast emails will normally be sent on Tuesday evenings. Information must be submitted to the office manager by noon on Monday. Additional emails may be distributed if approved by the office manager.
Emails will only contain information that is relevant to the safety, security or quality of life in Deerfield Village. Advertising for businesses or services, political or religious creeds or opinions, or activities not directly related to Deerfield Village will not be allowed in blast emails.
Examples of information that may be sent by blast email include information related to services such as drainage, trash pickup, disaster preparedness or relief, activities sponsored by Deerfield Village or a Deerfield Village standing committee, notices of community meetings, and other information relevant to quality of life in the neighborhood.
(posted 10/05/09)